Every dollar spent on IT is a dollar not spent on the mission, which is exactly why nonprofits end up with the worst infrastructure and the highest exposure. The fastest win is usually not more spending, it is claiming discounts you already qualify for and stopping the waste.
Cloud Guardian provides managed IT services and cybersecurity to nonprofits, foundations, and membership associations in New Jersey. Work includes claiming nonprofit and discounted licensing through Microsoft and Google nonprofit programs and TechSoup, donor and constituent data protection, CRM support for Salesforce Nonprofit Cloud, Blackbaud, Bloomerang, DonorPerfect and Neon, volunteer and board access management, grant and audit documentation, and cost reduction across cloud and software spend so more of the budget reaches the program.
What we find in nonprofit assessments, repeatedly.
Microsoft offers grants and deep discounts for eligible 501(c)(3) organizations, Google Workspace has a nonprofit tier, and TechSoup brokers heavily discounted software. Many organizations we assess are paying full commercial price on all of it. Claiming what you qualify for often funds the entire IT improvement.
A board member from four years ago still has a shared drive login. A volunteer who ran one event still receives donor exports. Access accumulates and nobody prunes it, which is the most common finding in this sector.
Spreadsheets on desktops, exports in email, a CRM nobody trusts, and payment records in a fourth place. A donor data breach is a fundraising problem as much as a security problem, because the damage lands on trust.
A staff member who is good with computers holds it together on top of their real job. It works until they leave, and then nothing is documented and no vendor relationship is in anyone's name.
Controls, not adjectives. Each of these is something we configure, document, and can show you evidence of.
Legacy providers price like it is 2014 because their stack is from 2014. We run a modern, automated, AI-assisted operation, which costs us less to deliver and costs you less to buy. Same room, better outcome, roughly half the invoice.
| Typical legacy MSP | Cloud Guardian | |
|---|---|---|
| Monitoring | Alerts nobody reads until you call them | AI triage that opens, correlates and often closes the ticket before you notice |
| Response | Tier 1 reading a script, escalation next business day | Senior engineer on the first touch, 24/7, no phone tree |
| Documentation | Lives in one technician's head | Written, versioned, and handed to you, you own it, not us |
| Tooling | The same RMM they bought in 2014 | Current EDR, current identity stack, current automation, reviewed quarterly |
| Billing | Per-seat minimums, 36-month lock-in, surprise project fees | No minimums, no long lock-in, scope and price in writing before work starts |
| AI | Not in the stack, and not in the roadmap | Used to cut ticket volume and audit every action, with logs you can read |
The services nonprofits clients use most. Everything else we offer is available too.
The larger saving is usually not our fee, it is the licensing and cloud spend we recover for you. That said, our Small Business plan at $20 per user per month with $90 per hour incident response is already priced well below legacy MSP coverage, with no minimums and no long lock-in, which is why it fits nonprofit budgets and board approval cycles.
Yes. We handle the eligibility verification and enrollment process, then rebuild your tenant on the licensing you are entitled to rather than what you were sold.
Salesforce Nonprofit Cloud, Blackbaud Raiser's Edge and eTapestry, Bloomerang, DonorPerfect, Neon CRM, Little Green Light, and Kindful. We manage the identity, access, integration, and backup side around them.
A free assessment. We map what you have, identify licensing and cloud waste, and quantify what you would recover. In this sector the assessment frequently pays for the first year of managed service out of savings alone.
Yes, and it should be structured differently from staff access: time-limited accounts, minimum necessary permissions, no local data storage, and automatic expiry rather than manual cleanup.
Book a free assessment. We audit your nonprofits environment, show you exactly what is exposed, and quote what it should actually cost.